差旅费报销

Requests for travel expense reimbursements must be submitted on the 旅行费用报销表. 表格可从 表格网页.

Reimbursements are typically issued to an individual requestor. 如果旅行团 includes multiple travelers, a 旅行费用报销表 for each traveler is required. 

Each form must include the name of traveler, amount of travel funds expensed for the traveler, and the signature of the traveler acknowledging funds expensed on his or her behalf. Expenses must be itemized and must be accompanied by appropriate receipts as required based on the selected method of reimbursement. 

As specified in the 研究基金会旅行政策, the 旅行费用报销表 must also contain the following travel details:

Purpose: The purpose section should show the direct relationship of the travel to an official 研究基金会 function, and if applicable, it will include the performance of a contract or grant for which the 研究基金会 has responsibility.

Dates: All days from the date of departure to the date of return must be included on the claim form. Days for personal use must also be referenced as such.

Expenses: Costs of transportation, meals, lodging, and miscellaneous expenses must be listed 按日期及地点划分. Expenses that are prepaid or invoiced should be shown. Unpaid invoices must be described under the Notes section so they will not be overlooked.

Balance Due: Any advanced funds that are not used for travel expenses must be returned together 带着旅行费用报销单. Any balance due to the traveler will be paid as soon as the 旅行费用报销表 is processed, usually seven to ten working days if a properly completed claim is submitted.

Signatures: Upon completion of travel, the 旅行费用报销表 must be signed by the person who incurred expenses and the authorized account signer.

原始发票: Receipts must be taped to an 81/2 x 11 blank sheet of paper. 由于这个过程 used for scanning, receipts must be securely taped to the 8 1/2 x 11 sheet on all sides.

Expense Claim Approvals and Submission

The Travel Expense Claim must be appropriately signed by the following:

  • The Traveler
  • Account Signer
  • Direct Supervisor (if not the authorized account signer)

A properly completed and approved 旅行费用报销表 must be sent to the Research 基金应付帐款组(research-foundation-ap@hzjly.net) within 30 working days of the completion of each trip. 未能提交申索 as specified can delay processing and issuance of expense reimbursements.

For additional details on travel, please refer to the following documents: